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      Exporting employee data

      Need a quick export of your employee directory? Or need to report on employees' hours for payroll or timekeeping purposes, find out more below.

      The employee directory and employee timeline both offer export options, in this article, we provide various filtering options to apply when exporting your data. 

      Exporting employee directory data

      The employee directory data is an alphabetical list of all employees in your business. Exporting employee profile data is achieved via the 'Directory' tab within the 'Employees' view of the SwipedOn web dashboard. 

      How to export 'All' employee directory data

      Export employee data 1

      • Click "Actions" then the 'Export All' button.

        Export employee data 2

      How to export filtered or searched employee directory data

      • Navigate to the 'Employees' > 'Directory' tab.

        Export employee data 1

      • Either search for an employee name or use the 'Filters' button and then "Status" drop-down for quick filters.

      Export employee data 3 arrows

      • Click the 'Export All' button.

      Export employee data 2

      The employee directory export data contains:

      • Employee first and last name

      • Employee email

      • Employee phone

      • Assistant email & phone

      • Location

      • Department
      • Working remote status

      • Employee custom fields (if being used)

      How to export employee timeline data

      The employee 'Timeline' is a chronological list of all employee movements that have occurred, with the most recent appearing at the top of the page. This can be filtered by using the 'Filter' button.

      How to export employee movements for a selected date range

      • Select the 'Date range' box to select a date range. You can select from the pre-sets to the left or enter a custom date range. This will default to the Last 7 days. 

      • Click the 'Actions' drop down then 'Export All'.

      How to export employee timeline data by search

      • Navigate to the 'Employees' > 'Timeline' tab.

      • Click on the 'Search' text field and input the name of the employee. Once the first three letters have been input, the timeline will begin to filter based on the search results.

      • Click the 'Actions' drop down then 'Export All'.

      How to export employee timeline data by filtered status

      • Click on the 'Filters' button and select one of the 'Status' drop-down options to see a view that will be applied prior to exporting.

      • Click the 'Actions' drop down then 'Export All'.


      The employee timeline export data contains:

      • Employee first and last name

      • Employee email

      • Location
      • Department
      • Timezone

      • Working remotely

      • Movement date and time (local)

      • Total duration (HH:MM)

      • Movement date and time (UTC)

      • Device used
      • Onsite verification
      • Sign out message
      • Custom employee fields